Welcome to the Office of the Registrar!
The Office of the Registrar dedicates itself to supporting the ICOM mission, and to promoting the success of our students. We take the responsibility to guard the integrity, confidentiality, and security of all student records in a manner consistent with legal and ethical standards, very seriously. We will always strive to provide exceptional and efficient customer service, and to foster an environment where students feel welcome and safe to ask questions.
A quick run down of Registrar services (further outlined below):
- Provide official transcripts.
- Provide admission, enrollment, standing, and degree verifications
- Complete USMLE Authorizations
- Schedule courses/maintain grade rosters
- Post and certify official grades
- Calculate and provide class rank
- Process name and other student information changes
- Process all status changes (withdrawals, leaves, etc.)
- Serve as VA Certifying Official
The Registrar’s Office operates in accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA), protecting individual rights and privacy. Questions or requests regarding academic records or personal information in the Student Information System should be directed to: Ariane Ahmadian at firstname.lastname@example.org.
- Commonly Requested Forms
Change of Information
ICOM students are responsible for maintaining accurate and up-to-date contact information. A student may update their current address and other contact information via their SONIS student portal. For official legal name changes, please submit the “Name Change Form” linked above under the “commonly requested forms” tab, with the required documentation listed on the form, to the Registrar at: email@example.com.
ICOM SONIS Student Portal
ICOM utilizes a Student Information System (SIS) called SONIS to enter and maintain student records and educational information. Students can access their SONIS student portal by clicking the button below. SONIS provides access to semester schedules and grades, unofficial transcripts, degree audits, financial information, etc. New students should receive an email (to their ICOM student email address) that outlines how to log in to the portal. Students in need of assistance in accessing their SONIS portal should contact ICOM’s Registrar for assistance.
NOTE: If you are a student who is on a temporary leave, or who has withdrawn from ICOM, you can still access your SONIS account under the “Alumni Portal.”
Requesting Official Transcripts
An official transcript is a copy of the student’s permanent academic record with ICOM. Unlike unofficial transcripts, it is signed by the Registrar and displays the college seal. ICOM partners with Parchment Services for all official transcript requests. First time users must create an account through Parchment to request official transcripts. The link for Parchment is below.
- ICOM covers the cost of the credential fee on your first two orders.
- All subsequent copies will be charged a $10.00 credential fee.
- Mailed copies also incur a $2.50 service fee
- The student will be responsible for any expedited mailing charges (international, rush, overnight, etc.)
You can find more detailed instructions on how to request an official transcript, here.
NOTE: Unofficial transcripts may be printed through the SONIS student portal.
Requesting an Educational Verification
Students seeking verification of admission, enrollment, good standing, class rank, or graduation may submit a Verification Request Form to the Registrar at: firstname.lastname@example.org. You can find more detailed information on these requests, here. The Verification Form is available above, on the frequently requested forms tab.
Using VA Benefits at ICOM
Veteran Services are a component of the Office of the Registrar. As the School Certifying Official, the Registrar is committed to providing the best possible service to our active duty, veteran and dependent students. We are dedicated to helping you successfully navigate the process of accessing and utilizing your benefits!
To check on your eligibility for benefits, visit www.va.gov/education, or call the VA at: (888) 442-4551.
To receive benefits, you must be “certified.” To start this process, submit your application electronically to the VA by visiting the Education and Training Page on their website, here. Click on the “Apply” tab, and then “Apply for Benefits.” Once you have completed the application, you will receive a “Certificate of Eligibility,” which you will need to submit to the Registrar’s Office so that they can formally start the process of certifying you for educational benefits.
If you have any questions about the process, please contact the Registrar at: 208-795-4231.